Flint Hills Pride 2008

Meeting Notes: February 20, 2008

• Marko speaks about Resort area
  • Travel camp trailer already rented in Group Area Number 1
  • Can’t move trailer
  • Only weekend open Country Stampede
  • Find other location? Or change date?
  • Sun Rock Ranch possible location?
  • June 27/28; “Gay Alternative to Country Stampede”
  • Thunderbird? ($225 fee exclusive? $125 non-exclusive?)
  • Milford Street Park?
  • 4H Fairgrounds? Probably not…
  • Farnham Resort – it is secluded and everyone knows where it is; plant the idea that we might go elsewhere because “We are growing.”
  • Rent out camper for HIV testing
  • Teddy Bears move their camping weekend to week before to not interfere with Pride?
  • Teddy Bears camp at Farnham sponsored by Pride?
  • Make a Pride Weekend?
  • Rent out Group II also?

• Fundraising
  • Bears already put together Fundraiser
  • “Queer factor”
  • Casino night

• Main topic though – ratification of constitution and bylaws
  • This would allow us to be legally recognized as a non-profit organization

• Constitution:
  • Name:
    • What encompasses Flint Hills? Topeka? Lawrence? Wichita? Relatedly, how does our operational definition of Flint Hills affect public relations? Publicizing where?
    • Get on national pride website?
  • Purpose: Check
  • Membership:
  • Officers:
    • Remove E. Chair (Chair = President)
    • So, people can hold multiple offices
    • President, VP, and Secretary-Treasurer
  • Committees:
    • Need to recruit!
      • K-State Progressive Alliance (Margo)
      • Regional AIDS project leader and many more Marko mentioned
      • K-State Women’s Studies
  • Meetings:
    • Meetings will not be held unless a member of the executive meeting is present
    • Twice a month until May (or until committees agree that weekly meetings are necessary)
    • What makes a quorum? (50% of members – in email, present at meeting, etc.)
    • What are best days for everyone? Rotate days for better participation?
  • Finances: Check
  • Ratification: Check
  • Amendments to the Constitution: Check

• Save Constitution as working document and wait until 2009 to legalize group…consensus seems like we WILL ratify constitution at next meeting to apply for non-profit organization
• Schedule Facebook event
• Marko applied to Food Network to get something going on for Flint Hills Pride (e.g., Dinner Impossible)
• Apply for tax exempt number (don’t need to be legally recognized yet?)
  • What are stipulations?
  • Only for reselling?
  • Need Board of Directors?
  • Bottom line: Need to research
• Treasurer’s money: It is JC Teddy Bear’s money
• Create Yahoo! Group?

• Nomination for President: Margo (motion seconded by Colin); accepted

• Nomination for VP: Joleen (Motion seconded by Colin); accepted

• Nominated for Secretary: Russ (declined)

• Nominated Marko for Treasurer (seconded by Colin); Accepted

• Nominated Titus for Secretary (seconded by Colin); Accepted

Next Meeting: Wednesday, February 27, 2008